Organize incident details, contacts, photos, documents, claim notes, expenses, and follow-up tasks after an accident, cargo issue, equipment damage, or other incident — so your records are easier to find when they are needed.
Planning & recordkeeping tool only. This kit is provided for planning and recordkeeping only. Accident, incident, crash, cargo, insurance, and reporting requirements can vary by driver type, vehicle, cargo, state, carrier, broker, shipper, receiver, insurance provider, operating authority status, hazmat status, and company policy. Clear To Roll does not provide legal, safety, DOT, FMCSA, carrier, broker, dispatch, insurance, tax, accounting, or compliance advice. This kit does not determine fault, liability, claim approval, crash preventability, insurance coverage, or whether a driver, vehicle, document, or operation is compliant or acceptable. Always review official sources, your state requirements, carrier/broker/company policy, insurance documents, and professional guidance before relying on any kit.
Using the free public worksheet? Your entries stay in this browser session and are not saved. To save incident files, track follow-ups, organize documents, and keep your driver file updated over time, create a Clear To Roll account.
Get StartedPrivacy note: This public worksheet runs in your browser. It does not upload, save, store, or send your entries. If you refresh or close the page, your entries may be lost.
Capture basic incident facts, communication log, witness log, and follow-up tasks in one place.
Track which scene, vehicle, damage, cargo, and evidence photos exist and where they are saved.
Track insurance, carrier, broker, cargo, repair, and official records you may need to collect.
Complete the incident documentation kit directly in your browser.
Enter incident details, log communications, witnesses, and follow-up tasks, then check the items that apply and mark each one’s status. Use the summary to see what may need attention.
Who you contacted, when, and what was said.
| Date / time | Contact | Method | Notes | |
|---|---|---|---|---|
Witness names, contacts, and notes — only when safe and appropriate.
| Name | Contact | Notes | |
|---|---|---|---|
Tasks to complete, due dates, and status.
| Task | Due date | Status | |
|---|---|---|---|
Note which photos or videos exist and where they are saved — no files are uploaded here.
| Photo / video note | Date | File location | Notes | |
|---|---|---|---|---|
No files are uploaded here. Use this log to note which photos or videos exist and where they are saved (phone, cloud, drive, or folder).
Log expenses and receipts. The estimated total is for organization only.
| Expense type | Date | Amount | Receipt | Notes | |
|---|---|---|---|---|---|
Estimated expense total for organization only. This does not determine reimbursement, claim approval, tax treatment, or insurance coverage.
Want to save incident files, track follow-ups, and keep records organized long term? Get started with Clear To Roll.
Reporting and documentation requirements can vary by state, incident type, carrier, broker, insurance provider, cargo, and hazmat status. Use official sources, your insurance documents, your company policy, and professional guidance to confirm what applies to your situation.
For emergencies, injuries, fires, hazardous material concerns, or immediate danger, contact emergency services or the appropriate authorities first.
FMCSA’s Motor Carrier Safety Planner describes accident register recordkeeping under 49 CFR 390.15. Review the official guidance for what applies to your operation.
csa.fmcsa.dot.gov/safetyplannerWhether post-accident testing applies is determined by official rules and your employer/program — review official FMCSA guidance and your company or program requirements.
fmcsa.dot.gov — Drug & Alcohol Testing ProgramFMCSA’s Crash Preventability Determination Program reviews certain eligible crash types through a Request for Data Review in DataQs. Eligibility and requirements are set by FMCSA — review the official program guidance.
fmcsa.dot.gov — CPDPFMCSA’s Motor Carrier Safety Planner is an official guide covering recordkeeping topics for motor carriers.
csa.fmcsa.dot.gov/safetyplannerSome states have their own crash reporting requirements. Check the official state agencies for the states where the incident occurred.
If hazardous materials were involved or released, hazmat incident reporting requirements may apply — review official PHMSA guidance and your company process.
phmsa.dot.govCoverage, claims, deadlines, and required forms vary by policy. Review your policy and contact your insurance provider or agent.
Your carrier or company may have its own incident reporting process and forms. Follow your company policy.
Claim and documentation requirements vary. Review the requirements of the parties on the load directly.
Keep estimates, invoices, and receipts from repair, tow, and roadside providers with the incident file.
When appropriate, consult the appropriate professional for questions this recordkeeping worksheet cannot answer.
Clear To Roll helps truck drivers and owner-operators keep accident and incident files, photos, receipts, claim notes, follow-up tasks, and shareable business packets organized in one place.
The free public worksheet helps you organize and review a kit in your browser. A Clear To Roll account helps you save incident records, track important dates, and keep your driver file organized over time.
Get StartedThis kit is provided as a free planning and recordkeeping tool. Accident and incident documentation requirements, reporting steps, recordkeeping rules, and acceptance standards can vary by driver type, vehicle, cargo, state, carrier, broker, shipper, receiver, insurance provider, operating authority status, hazmat status, and company policy. Always use official sources and professional guidance where appropriate. Clear To Roll does not verify, approve, certify, audit, screen, qualify, investigate, or determine whether a record, driver, vehicle, claim, incident, or operation is acceptable or compliant.